Use Cases: Customizing customer-specific requirement on property and equipment rental
Automated power allocation for office leasing, rental billing integrated with fixed assets, and customized reports that streamline property and equipment rental operations.
​Case#1 Automating Centralized Aircon Power Allocation for an Office Leasing Company
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Client Background
A property management company handling office leasing manually calculated power allocations for centralized air conditioning across multiple tenants. Even with a single allocation formula, the process was repetitive, error-prone, and time-consuming every billing cycle.
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Challenges
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Manual Calculation – Allocations were computed by hand, creating opportunities for errors.
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Time-Consuming Process – The finance team would like to shorten the billing process and use the time that can be saved in other equally important tasks.
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Expensive cost of customization - The finance team have evaluated software providers with automated property leasing and compliant for BIR CAS registration but the cost of customizing this unique requirement is expensive
Our Solution
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Provided a cost-effective customization of unique customer requirement.
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Implemented an automated centralized aircon power allocation system using the client’s single allocation formula.
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Integrated the allocation system with rental billing ensuring accurate invoice.
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Developed custom management reports.
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Results
✅ Reduced manual workload and errors, saving time each billing cycle.
✅Improved billing accuracy, ensuring tenants are charged correctly.
✅ Enhanced transparency and reporting, allowing management to monitor usage and costs efficiently.​
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​Case#2: Equipment Rental – Fixed Assets Integration
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Client Background
A newly established equipment rental company wanted to start operations on the right footing. Rentals were managed separately from the fixed asset register, creating gaps in tracking equipment utilization, depreciation, and rental revenue.
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Challenges
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Disconnected Systems – Rentals and asset management were not linked.
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Tracking Gaps – Difficult to monitor usage, depreciation, and revenue accurately.
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Operational Inefficiency – Manual reconciliations slowed financial and operational reporting.
Our Solution
NAYSA integrated Fixed Assets with Rental Sales, enabling:
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Real-time tracking of rental equipment tied to its asset record.
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Automatic updates of usage, depreciation, and revenue.
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Unified reporting across rentals and asset management.
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Results
✅ Centralized view of assets and rentals
✅ Increased accuracy in revenue and depreciation tracking
✅ Improved efficiency in financial and operational management​​​​